The globe have moved to video conferencing with the recent outbreak of the Coronavirus (now called COVID-19) in China has caused global concern as workforce shifts to a” work-from-home” model, conference meetings have moved to online Video Conferencing software. Here are top 10 best free video conferencing software you may choose from.
If you are new to video conferencing, here are 12 useful tips to help you out in creating a successful environment for your meeting.
1. Close Other Apps Before Video Conferencing for Better Performance Of Your Device
Before you start your video conferencing, take some time to save your work and close any apps you won’t need. Too many open apps will slow down your CPU power while you’re on a video call. If you hear the fans speed during a call or the video conferencing app starts to lag, quit all other open apps.
2. Take Precautions Before Sharing Your Screen
If you’re going to share your screen during a Video Conferencing, it’s a good idea to take extra precautions so people can’t see anything private or potentially embarrassing. First, go to your browser and close all tabs, especially anything you wouldn’t want anyone else to see.
3. Check the Internet Connection
Before your call, use a speed test tool, like Fast.com or Speedtest.net, to test your internet speed. If you’re not getting enough speed, move closer to your Wi-Fi router or you can also use one of these tools to speed up your internet connection.
4. Use A Bright Spot With A Cool Background
Video Conferencing is best done in a location with natural light from a day light. This will make your face clearer and if your room doesn’t have plenty of sunlight, try use a soft florescent lighting, nothing too harsh for a clearer picture. Use a spot with a natural background or just in front of a wall should be fine.
5. Test the Video and Audio
Make sure your video and audio devices are connected and tested properly before you start the conference call. Most video conferencing tools have a test call service in the “options” or “settings” menu. Skype test call service can be found in “Preference > Audio and Video” to try a test call
6. Position the Camera at Eye Level
Position the camera (also known as Webcam) at eye level to feel relaxed during the call. You avoid looking up or down the camera so that your colleagues won’t be looking up your nostrils during a meeting. Also, during the meeting, don’t look at yourself or the chat window—look straight into the webcam. This way, your colleagues won’t feel you’re distracted.
7. Get A Good Mic And Camera
With the built-in microphone and camera on your laptop should work fine for occasional video calls. Also, if your laptop is without a front-facing camera, there’s still one device that goes without one: the “desktop PC” and you are expected to join in video-conferences, a decent webcam is starting to feel essential as a microphone. You might consider buying a better Webcam and/or headset. You can consider using headphones for your video calls because of the close proximity to your mouth, it will sound better than using your laptop’s built-in microphone.
8. Organize Beforehand
Before you start or run a meeting, try to have all your talking points and documents ready before time. Make sure all document needed to be seen by your colleagues are sent before the call and make sure everyone has access to all the necessary data prior to the Video Conferencing.
9. Dress Appropriately
Having an online conference meeting from home doesn’t mean you can attend the meeting in your pajamas. There’s also no need to “dress-to-kill” with three-piece suit. Find a middle ground and dress in business casual or formal, or whatever the dress code is at your workplace. Pants are optional since its a face discussion meeting, but why risk it? If you forget to turn off your camera before you stand up at some point, it could be disastrous.
10. Mute Yourself When You’re Not Speaking
During a Video Conferencing from home with a lot of participants, it’s best to use the mute button option most of the time when you are not talking to eliminate background noises on your end, Only unmute yourself when you need to speak. Also, if anyone walks in the room and starts talking during your call (a very real possibility since you’re at home), you won’t have to rush to find the mute button.
11. Act Like It’s A Real-Life Meeting
During a conference call, it may be tempting to check your inbox or read articles online, you probably shouldn’t do that. Try to pay attention when someone’s speaking, treat it the same as you would a real-life meeting by keeping your eyes on the camera. If you’re typing or looking at something, your colleagues will be able to tell you’re not paying attention.
12. Keep Pets and Children Away
Do you have kids or pets? It’s best to ask someone to take care of them while you’re on a Video Conference. If there’s no one else around to watch them, try to engage them in an activity they enjoy, like watching cartoons. Your kids still might barge into the room, but don’t stress too much about it. Given the current situation, everyone should be pretty understanding. If this happens, just politely ask your colleagues if you can step away for a moment, and they’ll surely understand.
We believe these are useful and helpful tips to help you have a good video conference from home.
Have other tips and suggestion? Please make use of the comment box below. And don’t forget to share with friends on your social media.